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Rights & Responsibilities

As a Residential Customer of Massena Electric Department

As a Massena Electric Department customer you have rights and responsibilities. These rights and responsibilities result from New York State Public Service Commission (PSC) rules and a state law- the Home Energy Fair Practices Act (HEFPA), which is called the "Consumer Bill of Rights."

QUESTIONS, PROBLEMS, APPEALS

If you have any com­plaints, questions or problems about your service you may stop at our office on 71 E. Hatfield St., Massena, NY or call 315-764-0253 and speak to a Customer Service Representative.  Our office hours are from 8:00 am to 4:30 pm Monday through Friday.  Massena Electric does follow summer hours from Memorial Day through Labor Day.  The Summer Hours are from 7:00 am to 3:30 pm.

Whether you write, visit, or call, our Customer Service Representatives will do their best to handle your inquiry promptly and considerately. If, however, you are not satisfied by our representative's response, further help is available from a company supervisor who will review your case.

If you are still not satisfied, you can contact the NYS Department of Public Service toll free at 1-800-342-3377 or by mail at Office of Consumer Services, NYS Department of Public Service, 3 Empire State Plaza, Albany, N.Y. 12223.  The toll free number is staffed from 8:30 a.m. to 4:00 p.m. on business days. PSC consumer representatives will investigate your complaint and determine whether the utility has acted properly.

The PSC also has a special emergency HOTLINE for residential customers for matters concerning the turn-on or turn-off of electric service. The toll free HOTLINE number is 1-800-342-3355. It is staffed every business day from 7:30 a.m. to 7:30 p.m.

If you call either of the toll free numbers after their regular hours of operation you will be answered by a recording machine. A staff representative will call you back the following business day. If your call is an­swered by a recorder, be sure to give your area code with your phone number and your account number.

While your complaint is being considered by the Public Service Commission, we cannot turn off your service for your failure to pay the amount in question. All other amounts and bills are payable when due.

BILLING

We have a responsibility to supply electricity to our customers in a reliable manner, and you have a responsibility to pay utility bills promptly. Here are some important points about billing:

When to pay -- Massena Electric Department bills you for electricity after you use it. Customers who use electric­ity are billed each month. Bills are due when personally served or three days after the mailing of the bill. A payment is considered overdue 23 days after the bill is mailed to you; if you pay after that you may also have to pay a late payment charge. If you have any questions about your bill, contact our office right away; the telephone number is (315) 764-0253.

Where to pay -- The most convenient way to pay is by mail. Paying by mail also helps us speed the processing of your payment. You can also pay in person at the office at 71 East Hatfield St., Massena, NY. Convenient night payment depositories are located at the Town Hall and our office for after hours payments.

Massena Electric also allows its customers to make payments electronically.  One electric option is to sign up for Direct Debit.  With Direct Debit you must complete the enrollment form allowing Massena Electric to withdraw your monthly payment directly from your checking account.  The withdrawal date will be listed on your monthly bill.  The other option is to visit www.massenaelectric.com and use Massena Electric’s on-line bill pay.  On-line bill pay allows you to schedule a payment either from your bank account or charge the payment to your Debit and Credit Card.  This payment option is operated by a third party partner and a convenience fee will be charged.

Balanced Billing -- If you want to spread your electric­ity charges evenly over a 12-month period, our Bal­anced Billing plan may help. This payment plan does not reduce overall energy expenses, but it may help you manage your budget. For more information about the plan, contact our office, and we will provide you with an estimated Balanced Billing plan.

Billing Accuracy -- We do everything we can to bill your account accurately. Under certain circumstances we may issue you an estimated bill, if we cannot read your meter, or if it appears that the reading may be wrong. Seasonal and short term customers also may receive estimated bills. The procedure we use to calcu­late an estimated bill is approved by the Public Service Commission. All estimated bills clearly state that it is based on an estimate.

If, by using estimated bills, we have understated the amount you owe by 50% of the actual usage or $100 (whichever is greater), we must notify you of that fact in writing and you may make monthly payments on the difference.

DEPOSIT POLICY

New Residential Customer

As a new residential customer, you may be required to pay a deposit. Please contact our office to determine if a deposit will be required.

Deposit Amounts and Payment Periods

If you are required to pay a deposit payment is due at the time service is requested.  The amount of the deposit cannot be more than:

·          twice the average monthly bill, or

·          twice the estimated average monthly heating season bill, if you are an electric heating customer.

 Existing Customer

If you are a current custo­mer, or a former customer applying for a new account within 60 days of closing a previous account, we will not ask you to pay a deposit unless:

1.       You have accumulated two consecutive months, of overdue payments, AND have not paid one-half the amount due,

OR

2.       We have turned off your service for nonpayment within the last six months.

If you are over 62, we will not ask you for a deposit unless your service was turned off for nonpayment within the last six months.

Deposit Amounts and Payment Periods

If you are required to pay a deposit it cannot be more than:  

·          twice the average monthly bill; or

 

·          twice the estimated average monthly heating season bill, if you are an electric heating customer.

 If a deposit is required payment is due at the time service is requested if you are a seasonal or short-term customer.     A short-term customer requires service for less than a year.   A seasonal customer receives service periodically each year.  For all other existing residential customers that are required to pay a deposit, the deposit can be paid in installments over a period of up to 12 months. 

Public Assistance -- If you receive public assistance, we cannot require you to pay a deposit.

Deposit Interest and Refund -- Interest is paid on your deposit money and the interest percentage is set annually by the Public Service Commission.  Your deposit money will also be refunded, along with any interest to you if, after a year, you have not been behind in your payments.

FINAL TERMINATION NOTICE, SERVICE TURN-OFF & TURN-ON PROCEDURES, SPECIAL PROTECTIONS

If you fail to pay overdue bills, we may turn off your service only after we have given the required notice and offered you a deferred payment arrangement for your overdue bills.

Final Termination Notice -- Before we can turn off service for an overdue bill or deposit, we must send you a Final Termination Notice. We do not send a Final Termination Notice until you have failed to pay a bill more than 23 days after it was mailed to you. Once you receive a Final Termination Notice you have 15 more days in which to pay the bill, arrange for payment, or contact us about it before service can be turned off. If you think we have made a mistake in your account, call us. We will check it and postpone turning off your service while we look into the matter.

We will offer you a deferred payment agreement at least seven days (ten days if mailed) before turn-off unless we contact the PSC and inform them that you do not have a financial problem. If you sign a deferred payment agreement, we cannot turn off service. The PSC staff will help you in making such an agreement. See below.

Your service will be turned off if:

1.        You fail to pay the amount due as shown on the Final Termination Notice, or

2.        You do not work out a deferred payment agree­ment.

UNLESS you qualify for the special protections des­cribed in the section on "Hardship Procedures".

Time of Termination -- We are allowed to turn off utility service for nonpayment only between 8 a.m. and 4 p.m., Mondays through Thursdays. We cannot turn off service on a holiday, the day before a holiday, the day before or the day our business office is closed, or for a two-week period during the Christmas-New Year's season. We can turn off service any time there are serious safety problems and we will restore service as soon as the problem is corrected.

Massena Electric Department has a responsibility to pro­vide its customers with safe, reliable and uninterrupted service. Since you may be entitled to certain protec­tions from turn-offs, it is important for us to have the information requested below.

Please fill in the blanks and check the appropriate box(es). Then sign and date the form, and return it with your Massena Electric Department bill payment. Thank you for helping us serve you better.

Name: ___________________________________________

Address: _________________________________________

Town/City: __________________    Zip Code _____________

Telephone Number: ________________________________

Account Number (as shown on bill
□□-□□□-□□□

o I am 62 years of age or older

o I live in an apartment building or a two-family home, but l do not have my own Massena Electric Department account.

I receive:

        o    Public Assistance

        o    Supplemental Security Income

        o    Other: ___________________________

  (Kind of Assistance)

My identification number is: __________________________________________

I have the following hardship condition(s):

        o Medical Hardship ______________________________
                                                            
(Identify)

        o Life-sustaining Equipment _______________________
                                                                   
(identify)
       
o Blind

       o Other Disability ________________________________
                                                               
(Identify)

Signature __________________________ Date ____________

Landlord Problems-- If you live in an apartment build­ing or a two-family house AND your landlord fails to pay the electric bills for the building, you may be able to have the service kept on by joining with the other tenants to pay the bill. You only have to pay current charges and can deduct the utility payment from your rent. We will notify you by posting notices on the build­ing and give you a separate notice at least 15 days before termination if the landlord has failed to pay. We also will tell you whom to call to work out the problem.

Reconnection of Service -- If we turn off your service, we will reconnect it within 24 hours:

1.   Once you have either paid the amount due, or signed a deferred payment agreement and made the down payment, or

2.     When the PSC directs us to reconnect service; or

3.     When you face a serious threat to health or safety.

If we fail to reconnect your service within 24 hours - except for circumstances beyond our control - we must pay you $25 for each additional day you are without service.

If you receive public assistance, we will turn your service back on as soon as we receive a commitment of payment from the social service agency helping you.

We have the right to charge a fee of $35.00 to turn service back on during normal work hours or $100.00 outside these hours and days.  Normal Business Hours are considered 8 a.m. to 4 p.m., Monday to Friday, except during Summer Hours.  Summer Hours run from Memorial Day through Labor Day and are from 7:00 am to 3:00 pm, Monday to Friday.

Deferred Payment Agreement- If you have a financial problem that prevents you from paying your bills, we will work with you to establish a deferred payment agreement. The agreement must be fair and take into account your financial circumstances. We may ask you to make a down payment of 15 percent of the amount you owe, or one-half your average monthly bill (whichever is greater). If you have a financial need you may not have to pay a down payment and your monthly payments may be as low as $10 per month. The agree­ment can be changed if you can show us that there are significant changes in your financial condition beyond your control.

The PSC will help you in reaching an agreement with us. You may contact a PSC representative at 1-800-342-3377.

Hardship Procedures -- In accordance with Public Service Commission rules, we will continue electric heat-related service if a person's health or safety is threatened by the lack of heat. We also will refer health or safety problems to the Department of Social Servi­ces. In the following hardship cases, we will NOT turn off services:

Medical Hardship-- If you or a family member is ill, has a medical condition or uses a life support device, we can help you. If you file a medical certifi­cate with us from your doctor or local board of health, we will continue your service for 30 days. The certificate can be renewed. To renew the certificate your doctor or board of health must explain the medical emergency or why service is needed AND you must explain why you are unable to pay your utility bills. We will not shut off your service during the emergency, but you are still responsible for your bills.

IMPORTANT: If you need utility service to oper­ate a life-supporting device, the certificate will remain in effect as long as the device is needed, but you must provide evidence every three months that you are unable to pay. We will also code your account to assure your added protection from turn-offs.

Elderly (62 or older), Blind or Disabled -- If you are 62 years of age or older, blind or disabled, and all those living with you are too, (or not over 18 years old), we will make special attempts to maintain your utility service. We will contact you by phone or in person at least 72 hours before turn-off is scheduled to try to work out a fair payment plan.

If arrangements cannot be made, we will notify the Department of Social Services of the possible turn-off and will continue service for 15 days. If we ultimately turn-off service, we must, within 10 days after that, attempt to reach you and devise a plan for restoring service. If you qualify for protection under this section you should immediately notify us by using the attached card.

Cold Weather Protection -- November 1 to the fol­lowing April 15.

A.    If you pay the utility directly for your heat. If you are a direct heating customer, we cannot turn-off your service until we have tried to determine if a serious problem with health or safety would result because of the service turn-off. We will try to contact you by telephone or in person-at least 72 hours before service turn-off is scheduled. We will try to contact you during business hours, and again at the time of turn-off. If we find that service turn-off might cause serious harm to your health or safety, we must ask the Department of Social Service to investigate AND we must continue ser­vice for at least 15 business days.

IMPORTANT: For the cold weather protec­tions, we consider "heating" to include utility services we consider needed to provide heat.

B.      If you pay for your heat in your rent. -- If you pay for your utility services in your rent, we cannot turn off heat-related electric service to your dwel­ling without giving a written 10-day notice to each tenant to determine whether any tenant has a medical or other problem which would be wor­sened by a heat turn-off. If we find a tenant with such a problem, we must refer him or her to the Department of Social Services and continue to provide utility service until the hardship is removed.

THIRD PARTY NOTIFICATION

All residential customers are permitted to choose a third party to receive all notifications relating to termi­nation of electric service. To set up a third party notification, please contact our office during regular business hours and provide us with the third party’s contact information.  A third party notice may keep your service from being turned off by mis­take.

You may choose a relative, a friend, a member of the clergy, or an agency (such as the Department of Social Services) to be a "third party" for you. A third party will receive copies of any Final Disconnect Notices we send to you because of overdue electric bills. The third party can contact us on your behalf and help you work out payment terms with us. But the third party is NOT responsible for paying your bills.

DIVERSION OF SERVICE

If you rent an apartment and pay your own utility bills, you pay only for the energy you use in your dwelling. We cannot charge you for electricity used elsewhere in the apartment building; nor can we turn off your service for failing to pay for service outside your apartment - unless you have agreed with your landlord to pay for such other service.

If you believe you are being wrongly charged for energy that others are using, call our office and we will investigate the matter.

ACCESS TO YOUR METER

We read your meter so that we can send you an accurate bill based on the amount of electricity you use. If we are unable to read a meter for four months in a row, we will send you a notice requesting that you either provide us with a reading or make an appoint­ment for a special reading. You can phone your meter reading to us or you can mail it in on a meter reading card we will provide at your request. We can arrange to read a meter both during and after normal working hours. If you do not control access to your meter, please arrange with the building owner or manager to let our meter reader in.

If, after eight straight months, you haven't made an appointment or provided us with a meter reading, you or the individual who controls access to the meter may be subject to a charge of $25.

For your protection, our Meter Readers carry a photo identification card which you can inspect before they enter your home. If you have any doubts, please insist on seeing the identification card.

 

71 East Hatfield St. P.O. Box 209
Massena, New York 13662 - 0209
(315) 764-0253
Office Hours: 8:00 a.m. to 4:30 p.m.
info@massenaelectric.com